Jibraan Chaudhary Sepsis research foundation privacy policy
This privacy notice tells you what to expect us to do with your personal information.
- Contact details
- What information we collect, use, and why
- Lawful bases and data protection rights
- Where we get personal information from
- How long we keep information
- How to complain
Contact details
Post: 4 BAYTREES, SOUTHAMPTON, SO19 6AE, GB
Email: admin@jcsr.org.uk
What information we collect, use, and why
We collect or use the following information to receive donations or funding and organise fundraising activities:
- Names and contact details
- Addresses
- Donation history
- Tax payer information (for Gift Aid purposes)
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
- Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
- Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
- Your right to erasure – You have the right to ask us to delete your personal information. You can read more about this right here.
- Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
- Your right to object to processing – You have the right to object to the processing of your personal data. You can read more about this right here.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:
- Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- Our legitimate interest in collecting or using personal information is to benefit the charity by requesting information such as whether the donor is a UK Taxpayer. This allows JCSR to reclaim 25% of donations through gift aid. This has allowed the taxpayer to opt in or out of providing this information. They are under no obligation to provide us with their information. The risks/impact on the donors are low. All information is processed internally, and we do not share any of our donor’s information with third parties unless expressly stated. All personal information is stored locally on a hard drive and is safely stored. This information is not accessible to any public organisations/bodies.
Where we get personal information from
- Directly from you
How long we keep information
- Purpose
JCSR is committed to ensuring the proper retention and disposal of personal data in compliance with applicable data protection laws and regulations. This retention schedule outlines the duration for which we will store different categories of personal data and the procedures for their secure disposal.
- Retention Period
All personal data collected and processed by JCSR will be retained for a period of four (4) years from the date of collection, unless otherwise required by law or specific contractual obligations.
3. Categories of Data and Retention Periods
| Data Category | Retention Period | Disposal Method |
| Customer Information | 4 years | Secure deletion |
| Employee Records | 4 years | Secure deletion |
| Transactional Data | 4 years | Secure deletion |
| Communication Records | 4 years | Secure deletion |
| Marketing Preferences | 4 years | Secure deletion |
- Secure Disposal
At the end of the retention period, JCSR will take appropriate measures to securely delete or anonymise the data to prevent unauthorized access. This may include:
- Permanent deletion from electronic databases
- Secure shredding of physical documents
- Anonymisation of personal data where applicable
- Exceptions
In certain cases, JCSR may retain data for longer periods if required by law, regulatory obligations, or in the event of ongoing legal proceedings.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint